During the summer season, hosting outdoor events can be an ideal way to enjoy the pleasant weather and create memorable experiences. However, the scorching heat can pose a challenge in keeping guests cool and comfortable. Whether you’re planning a wedding, a birthday party, or a corporate event, ensuring your guests are comfortable should be a top priority. By following the tips of Eplanest’ s events specialists and by encouraging attendees to dress in light and breathable clothing you can further enhance their comfort. So, by prioritizing the well-being of guests and implementing thoughtful measures, organizers can successfully create an enjoyable and cool outdoor event during the summer months.
Offer Refreshing Beverages
When it comes to hosting outdoor events during the summer, offering refreshing beverages is a must. Beat the heat and quench your guests’ thirst with a variety of ice-cold drinks that will keep them cool and hydrated. From classic options like freshly squeezed lemonade and iced tea to trendy choices such as infused water with slices of citrus fruits or refreshing drinks made with sparkling water and fruity flavors, there’s something for everyone’s taste buds. Make sure to include a selection of chilled fruit juices and flavored iced coffees for those seeking a little pick-me-up. Whether you’re planning a backyard BBQ, a garden wedding, or a community picnic, providing a range of cool and refreshing beverages will ensure your guests stay hydrated and satisfied throughout the event.
Provide Shade
Creating shaded areas during a summer event is crucial to keeping guests comfortable and protected from the sun’s scorching rays. By offering ample shade, you can enhance the overall experience and ensure that attendees can enjoy the festivities without the discomfort of direct sunlight. Consider incorporating practical solutions like setting up sturdy tents or large umbrellas strategically throughout the venue. This will provide relief and allow guests to cool down and relax in shaded areas. Additionally, you can create designated chill-out zones with comfortable seating arrangements under shade structures. This will encourage socialization and provide a respite from the heat. By providing shade at your summer event, you will be enhancing guests comfort and ensuring their safety and enjoyment.
Keep Them Cool with Fans
Fans are a great way to keep guests cool, and there are many fun and creative ways to incorporate them into your event decor. Consider using handheld fans with your event logo, or install misting fans throughout the venue. You can also use decorative fans as table centerpieces or hang them from the ceiling.
Offer Sunscreen and Bug Spray
Nothing ruins a summer event like sunburns and bug bites. Make sure to provide sunscreen and bug spray for your guests to use throughout the event. You can place a basket filled with travel-sized bottles of sunscreen and bug spray near the entrance, or include them in your guests’ welcome bags.
Set Up a Cool Down Station
A cool-down station is a great way to provide relief from the heat. Consider setting up a misting tent or a spray fan area where guests can cool off. You can also provide towels that have been chilled in the freezer for a refreshing cool-down experience.
Use Light-Colored Decor
Dark colors absorb heat, so using light-colored decor can help keep your event space cooler. Opt for light-colored linens, tablecloths, and seat cushions to reflect the sun’s rays and keep your guests comfortable.
Serve Frozen Treats
Who doesn’t love ice cream or popsicles on a hot summer day? Set up a frozen treat station for your guests to enjoy. You can also offer shaved ice, snow cones, or sorbet for a refreshing and sweet treat.
Offer Cooling Accessories
Provide your guests with cooling accessories such as sunglasses, hats, and handheld fans. You can also provide cooling towels that can be soaked in water and draped around guests’ necks for instant relief from the heat.
Plan for Evening Events
If you’re planning an outdoor event during the summer months, consider scheduling it in the evening when the temperatures are cooler. You can also use string lights, candles, and lanterns to create a cozy and romantic atmosphere.
Choose a Venue with AC
If you’re planning an indoor event during the summer months, make sure to choose a venue with air conditioning. Your guests will appreciate the cool relief from the heat, and it will ensure a comfortable and enjoyable experience.
In conclusion, hosting a summer event can be a challenge, but with a little planning and creativity, you can keep your guests cool and comfortable. By incorporating these fun and creative ideas, you can create a memorable summer event that your guests will love. And don’t forget, Eplanest’s event vendors can help you implement these ideas and create the perfect summer event for you and your guests.